Choosing a Building For Your Office: Top Tips to Make This Process Easier

Deciding on the most suitable building after the amount and type of space required has been determined. Our guide is here to help you make the right decision for your company, employees and clients.

Socio-economic trends

Today’s office market is beginning to be influenced by changes in the demographics of the office population. These trends will inevitably have an impact on an organisation’s overall requirements.

Some of the following may well influence the final design solution:

  • job and workstation sharing
  • staff retention and attraction
  • home-working
  • smoking
  • staff catering
  • female staff returning to work
  • staff fitness considerations
  • flexi-time
  • healthy buildings
  • 24hr working
  • leisure facilities
  • childcare requirements

Changes in statutory regulations being implemented by the European Community will also impact the office environment, by providing minimum standards and guidelines for the environment and use of equipment.

The process so far has allowed a model of the tenant’s organisation to be established. Clearly, the extent of this analysis will vary depending on the size and complexity of the company; and the time taken can range from a couple of days to a few weeks.

However, once the profile has been produced, the picture of an ‘ideal’ building that fits the organisation may be established. And this ideal can be matched against the reality of a shortlist of available buildings.

The best choice for clients and employees

Think about what would be most beneficial to your clients. How accessible is the building, i.e. ramps, automatic doors and local public transport. Find out about the importance of automatic doors in an office block from this case study.

Also, is there a car park there which could be used by employees and clients? It is important to factor all of these into your decision as finding an office that is suitable for your customers and employees can be a difficult choice.

Office services

The biggest deciding factor is what services are supplied by your centre. It is important to know how much your rent is and what you get for your money. You should expect to have your phone answered, mail handled, a reception area, access to a meeting room, cleaning services and access to office supplies. Your office may also be furnished. Many offices in the Crawley area have frequent cleaning services.

Building Configuration

The internal shape and configuration of a building will have an enormous impact on the amount of space which may be used effectively and therefore need to occupy.

The following areas will be addressed:

  • space efficiency & circulation factors
  • module size
  • sublet considerations
  • footprint
  • storage availability
  • access for wheelchairs
  • flexibility
  • total usable square footage
  • access
  • security

Space Standards

A Space Planner should analyse the different tasks carried out and develop a set of functional space standards or review existing corporate space standards. Space standards allow for planning consistency and flexibility and also allow for predictions on future space requirements to be made more accurately.

The following areas will be addressed:

  • functional requirements
  • effect of building module

Filing and Storage

A schedule of all filing and storage will be made, together with forecasts of expansion needs. All types of storage from security rooms to cleaner’s cupboards will be included. New offices can also be the impetus for a re-evaluation of storage needs and practices. Find out how a serviced office can save you money.

The following areas will be addressed:

  • existing & future requirements
  • general and archive storage
  • costs
  • internal configuration of filing unit
  • rationalisation potential
  • furniture and stationery
  • space use and savings